Update on the Status of Holy Disciples Master Plan, including Phase 1 Parking Lot as of 1/18/24

1. Introduction:

   This paper provides an update on the status of the Holy Disciples Master Plan, with a focus on Phase 1, which involves the construction of a parking lot. As of       January 15, 2024, significant progress has been made, and this report highlights key developments in this phase of the project.

2. Master Plan Overview:

   The Holy Disciples Master Plan encompasses various improvements and expansions to the Holy Disciples facilities. Updating of the Master Plan will take place     after the Parish Families are announced and new pastors are in place, which is expected to occur sometime around late summer 2024. This deliberate timeline     will provide our new pastor and the churches joining us in our new parish an opportunity to provide input into the plan, ensuring that it aligns with the evolving       needs and vision of the parish family. Phase 1 of the master plan is the construction of a 100-stall parking lot on the NE corner of the church property. The aim       is to enhance accessibility and convenience for the congregation and visitors.

3. Phase 1 Parking Lot Progress:

   - Design Phase:

     The design phase for the Phase 1 parking lot is currently underway, with AHBL of Tacoma leading the design process. As of the latest update, the engineering      designs for the parking lot are anticipated to be finalized by late January or February of 2024.

   - Archdiocesan Building Commission (ABC) Review:

     The final draft plans for the Phase 1 parking lot were presented to the Archdiocesan Building Commission (ABC) by Rosemary O'Brien-Wilson, HD Pastoral           Associate, and Bob Alston, Chair of the HD Building Committee. The ABC had the opportunity to review the plans and provide valuable insights. Following            their review, the ABC recommended five changes to the plans, which have since been thoroughly reviewed and incorporated where appropriate.

   - Request for Bids:

     The next significant step in the Phase 1 parking lot project involves soliciting bids from various general contractors. It is expected that the request for bids will       be sent out in February or March of 2024. This marks a crucial milestone in the project, as it will lead to the selection of a contractor and the commencement         of construction.

- Construction Timeline: Current projection for start of the parking lot construction is summer 2024 with completion by fall 2024.

4. After final designation of our parish family and assignment of a new pastor the Master Plan review process will begin sometime in fall 2024.

Update Paper on Status of Holy Disciples Master Plan, including Phase 1 Parking Lot as of 10/20/22

Master Plan. 

   • Parking lot is currently being designed by AHBL of Tacoma.  Anticipate final engineering designs to be completed late winter/spring of 2023.

   • Building Committee has been established.  It is currently overseeing the parking lot design and construction.  

   • Further progress will require Archdiocesan approval.

Phase 1 Parking Lot. 

   • Bid proposal sent out in mid-Jan to 14 contractors. 

   • Received only 1 bid: Over half million more than we anticipated, based on our 2021 estimate. ($1.3m vs. 0.97m) plus contingency fees and tax and permits. 

    a. Bid included some items not requested. 

    b. Construction costs have unexpectedly inflated approx. 8.5% since estimate completed (early 2021). 

    c. Includes $140K in contingency costs due to unsettled construction costs industry wide. 

    d. Landscaping cost $67K

• Contacted all those companies’ proposal was sent to and asked why they did not bid. 

Feedback suggests that most companies did not wish to take on General Contractor role and/or design work. 

• Note that a civil works design company, teamed with the bidder. We assumed other local companies would have done the same.

Options for steps forward: 

a. Meeting with Archdiocese Engineer and ABHL (civil engineering company), who prepared cost estimate in 2021. 

    Discuss way-ahead and possibility of ABHL designing project for us. 

    ABHL is well acquainted with Holy Disciples from original construction project and other Archdiocese projects.

THEN…. 

b. Negotiate with bidder to remove items we do not need and bring costs down to a level we can afford. 

    Means possibility of deferring some portions of the project,

    such as lighting ($136.5K), curbing, landscaping($67.5K) and seal coating ($36K)

    (possible examples only, and subject to County Permit requirements).

OR….  

c. Using fully designed plans (separate cost) resend out proposals to construction companies for bid. 

Your thoughts and ideas are welcomed!