Update Paper on Status of Holy Disciples Master Plan, including Phase 1 Parking Lot as of 10/20/22

Master Plan. 

   • Parking lot is currently being designed by AHBL of Tacoma.  Anticipate final engineering designs to be completed late winter/spring of 2023.

   • Building Committee has been established.  It is currently overseeing the parking lot design and construction.  

   • Further progress will require Archdiocesan approval.

Phase 1 Parking Lot. 

   • Bid proposal sent out in mid-Jan to 14 contractors. 

   • Received only 1 bid: Over half million more than we anticipated, based on our 2021 estimate. ($1.3m vs. 0.97m) plus contingency fees and tax and permits. 

    a. Bid included some items not requested. 

    b. Construction costs have unexpectedly inflated approx. 8.5% since estimate completed (early 2021). 

    c. Includes $140K in contingency costs due to unsettled construction costs industry wide. 

    d. Landscaping cost $67K

• Contacted all those companies’ proposal was sent to and asked why they did not bid. 

Feedback suggests that most companies did not wish to take on General Contractor role and/or design work. 

• Note that a civil works design company, teamed with the bidder. We assumed other local companies would have done the same.

Options for steps forward: 

a. Meeting with Archdiocese Engineer and ABHL (civil engineering company), who prepared cost estimate in 2021. 

    Discuss way-ahead and possibility of ABHL designing project for us. 

    ABHL is well acquainted with Holy Disciples from original construction project and other Archdiocese projects.

THEN…. 

b. Negotiate with bidder to remove items we do not need and bring costs down to a level we can afford. 

    Means possibility of deferring some portions of the project,

    such as lighting ($136.5K), curbing, landscaping($67.5K) and seal coating ($36K)

    (possible examples only, and subject to County Permit requirements).

OR….  

c. Using fully designed plans (separate cost) resend out proposals to construction companies for bid. 

Your thoughts and ideas are welcomed!